Repair the process. Then make it easier to run.

01

Process repair

Internal accounting that has drifted, stalled, or never had a routine.

We sit with the people who actually post and look at the live books — trial balance, receivables, payables, bank recs — not a description of how the process is supposed to work. Gaps get written down. Records get reconstructed so management, the board, and the outside CPA are looking at the same picture.

• Walkthrough of how posting, billing, and the close actually happen
• Current trial balance, aging, and bank-rec status pulled from the live system
• A clear list of what is missing or unreliable
• Findings and recommended next steps for management and the board

02

Systems

Getting activity onto the system the organization will actually use.

Many organizations are split across an old file and a live system nobody fully posts to. We map the old chart, recast the activity, post it, and work the first close after the move — including limited training on posting, billing import, and that first close.

• Chart-of-accounts mapping from the old file to the live system
• Activity recast and posted for the period that needs to move
• Operating bank rec worked against the posted books
• Staff training on the live system through the first close

03

Daily and month-end routines

A process the staff can run without tribal knowledge.

A surprising number of organizations have no written routine — posting, billing, payables, banking, and month-end live in one person’s head, or nowhere. We design the daily and close process, then stay through the first close under that routine so it is real, not a binder on a shelf.

• Daily posting, billing, payables, and banking procedures
• A month-end close that can be repeated
• Training on the live system, not a slide deck
• A process map the next person can follow

04

Custom tools and AI-streamlined flows

Software in service of the close — built for this organization and put in use.

Repetitive bank and invoice entry is where closes stall. We build import tools and AI-streamlined workflows that cut steps off that work, scoped to the organization’s systems, then run the first close with those tools live.

• Bank and invoice import tools matched to the live system
• Workflows that remove re-keying and spreadsheet stitching
• Tools turned on and used, not left as a prototype
• Staff trained on the new path through the first close

05

Close support

Hands on the close, or oversight until a hire is in place.

After the first supported close, some organizations still need a month or two of extra hands — or a steady presence while they hire. We can run month-end, keep the routine on track, and stay until the seat is filled.

• Month-end close and supporting schedules
• Oversight while a hire is being made
• Other accounting, systems, or controls work as requested